For most companies, ensuring company GDPR compliance has been a lengthy and arduous process but one that is necessary to ensure your organisation can provide evidence that it is following the regulation.
Ensuring that previous subscribers have provided consent for communications is only one part of the process and companies need to be thinking about long-term strategies to ensure all future data is GDPR compliant whatever the source.
We’ve spoken about the benefits of Advanced Electronic Signatures (AES) to prepare for the General Data Protection Regulation previously but in this blog we’re specifically focusing on how SigningHub can help organisations with ongoing processes that keep data in check.
In the ICO’s guidelines on GDPR, evidence of consent is a vital part of the process. Organisations are required to keep evidence of who signed up and what they signed up to. All this information needs to be securely recorded, be verifiable and regularly updated by the appointed GDPR officer.
As of the 25th May deadline, all information the company currently holds on customers should be updated and in-line with GDPR guidelines, which involves checking consent for every individual in the company database and reverifying those who don’t have audit-friendly documentation associated with them.
This process requires a lot of man-power, time and resource but SigningHub’s bulk-signing can help GDPR officers manage the authorisation and archiving of consent.
Bulk-signing enables organisations to send out hundreds or even thousands of documents to customers or employees in line with a company’s data processing policy.
Using either our API or Auto File Processor, our front-end watched folder application, organisations can automatically send privacy policies, and sign documents in ETSI PAdES formats, to provide long-term validation and embedded evidence of who, when and why the document was signed.
This helps maintain compliance and provides a log for ‘requests to be forgotten’ and future GDPR audits. This will also help maintain GDPR company compliance moving forward in a cost effective, efficient way.
Find out more about our bulk-signing here.