How workplace productivity can be increased through the use of e-Signatures

Posted by Victoria Allen on 19-Apr-2022 12:02:10

The successful digitisation of business processes is not an easy undertaking. The paperless office is rapidly becoming the norm for most businesses. Many core business tasks have been significantly improved through innovative technologies and solutions. One of the main drivers behind these enhancements is the desire of businesses for a more productive, efficient and cost-effective workplace.

How workplace productivity can be increased through the use of e-Signatures

An acceleration in the pace of business is the catalyst for this change. For most organisations, this is more of an opportunity than a challenge. Workplaces have undergone an evolution. The COVID-19 pandemic brought about a change to a more remote or hybrid way of working. Employees want access to innovative tools that increase the speed at which they make decisions, share resources and communicate from anywhere in the world, at any time.

Document workflows enable the approval process to be streamlined, saving valuable time and financial resources. At the same time, organisations need to ensure the security and integrity of their data while securely identifying users and their devices.

What is an e-Signature?

An e-signature or electronic signature provides businesses with a legal, efficient way to acquire approval on electronic documents. An e-signature can easily replace traditional handwritten signatures, providing efficiency to any business. There are a range of different types of e-signatures, it’s important to choose an e-signature process that meets your requirements and will grow with your business.

Different Types of e-Signatures

 

Did you know there are six different types of e-signature? Each type of e-Signature has its place in business and provides varying levels of security.

  • Click-to-Sign e-signature
  • Biometric e-signature
  • Basic e-signature
  • Advanced e-signature (AES)
  • Qualified e-signature (QES)
  • Cloud Signatures for Remote Signing

It’s essential to remember that not all these e-signatures are equal in terms of security and compliance. The one constant in business processes is change. It is important to choose an e-signature solution that can support your needs in the moment, but also provides a flexible architecture that can support your business well into the future. Learn more about the different types of e-signatures in our eBook.

Increasing Productivity

 

With an evolving international business environment, implementing signing solutions that not only work across borders but provide mobility is essential. Electronic signatures enable businesses to authorise signing actions directly from mobile devices to a signer halfway across the world, without the need to travel there. It also eases the growing approval chains process complexity, saving your business time whilst providing high-security, compliant signatures.

Moving away from a paper-based signature process provides excellent efficiency and sustainability. The signature process is much quicker when choosing an electronic signature, removing the need to print, mail, check and send signatures back to the signer. Digitising your signature process enables businesses to focus more time on other business-critical matters.

Additionally, e-signatures make document storage easier and much more efficient. Once documents are signed, they need to be verifiable long after the initial signing. Time stamping from a trusted time stamping authority (TSA) ensures your business has irrefutable proof the signature is legal and that it hasn’t been altered in any way. Should this ever be disputed in the future, the burden of proof lies on the signer – saving your business precious time and legal costs.

Streamlining Workflows

 

Opting for a digital transformation or ‘going paperless’ offers several advantages to businesses. e-signatures are an example of a “high-impact, low effort” change to business workflows. Paper-based signatures delay the signing process, time that could be spent focusing on more productive tasks. By accelerating the end-to-end signing process, businesses can enhance the customer experience – an important consideration for any organisation.

Time saving is one of the key benefits for adopting e-signatures. In addition, there are other advantages, including:

  • Digital audit trails – improve compliance and reduce time spent scanning, filling and authenticating paper copies
  • Cloud-based archiving – eliminate the space, cost and time associated with paper archiving
  • Streamlined signing process – enable faster signing between parties and reduce signer drop-off rates
  • Increased security and confidentiality – security through cryptography and digital certificates eliminates risk of forgery and cloud storage with password protection ensures complete confidentiality
  • Cost savings – e-signatures help reduce operational costs incurred by paper purchase, printing, handling, archiving and storage

Adopting a digital transformation or integrating automation and e-signatures into your business processes are a cost-effective, secure way to increase efficiency and streamline workflows. Now is the time to rethink how your business approaches its documentation process. If you’re considering an electronic signature solution, go in prepared. Make sure you choose the right e-signature before signing on the dotted line.

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